The Firm reserves the right to update this Policy from time to time. In the event that the Firm materially changes this Policy including how we collect, process or uses clients’ personal information, the revised Policy will be uploaded on our website, so please review it frequently. Any personal information we hold will be governed by our most current Policy. If we make changes we consider to be important, we will communicate them to you.
Please note that this Policy is addressed to current clients and potential clients. By accessing our website including using any of the communication channels to contact us, we consider that you have read and understood the terms of this policy and how we process any information you disclose to us including personal data prior to becoming a client.
Information that we collect and store
The Firm collects the necessary information required to provide clients with the services required and to meet our legal, contractual and statutory obligations.
As part of our business we collect personal data from clients and potential clients that include the following:
Identification documentation, as required under anti-money laundering legislation or other legislation relevant to the services we provide to you, includes:
If you are a corporate client we are required to collect additional information such as corporate documents of address, shareholders, directors, officers including additional personal information on the shareholders and directors. We have the right to ask any additional information we deem necessary to be compliant with our legal and regulatory requirements.
We may record any communications, such as electronic that we have with you in relation to the services we provide to you and our relationship with you.
How We Use Your Personal Data
The Firm uses clients’ personal information only as required to provide quality service and security to its clients. We only retain your data for as long as is necessary and for the purposes specified in this statement. Where you have consented to us providing you with promotional offers and marketing, you are free to withdraw this consent at any time. The purposes and reasons for processing your personal data are detailed below:
Provision of Asset Protection
Real estate, Citizenship and Migration Services
Provision of Investment Services
How Long We Keep Your Data
Our Firm only keeps data for as long as necessary to fulfil the purposes (as set out above) for which we collected it. Please be advised that we keep your data for 5 years from the conclusion of our relationship with you. This is subject to certain exceptions such as for trusts (where, in each case, records may be kept indefinitely) or in instances where the personal data is relevant to a dispute after termination of the relationship or where the data cannot be deleted for legal, regulatory or technical reasons.
At any time, you are entitled to contact us and request:
In case you disagree with the way we handle your personal data and/or you want to exercise any of your rights above, please contact us by sending an e-mail to firstname.lastname@example.org and we shall reply to you within 30 days. In the case you have unresolved concerns you have the right to complain to the relevant data protection authority.
Who may we disclose personal information to
As part of using your personal information for the purposes set out above, we may disclose your information to:
We endeavor to disclose to these third parties only the minimum personal data that is required to perform their contractual obligations to us. Our third-party service providers are not permitted to share or use personal data we make available to them for any other purpose than to provide services to us.
In the event that any such third party is outside of the European Union and where the data being transferred would include personal data which would be protected under applicable Data Protection regulation we will ensure we meet the relevant requirements of that Data Protection regulation prior to carrying out any such transfer.
When and how do we obtain your consent
We do not share or disclose any of your personal information without your consent, other than for the purposes specified in this statement or where there is a legal requirement, such as:
Where our use of your personal information does not fall under one of above mentioned grounds we require your consent. Such consent shall be freely given by you and you have the right to withdraw your consent at any time by contacting us using the contact details set out in this privacy notice or by unsubscribing from email lists.
Data Protection Officer, L.LOUCAIDES-THEOPHANOUS LLC, 3 Marathonos, Mali house, 8011, Paphos, Cyprus